How to Resign Professionally

March 13, 2021 0 Comments

Resigning from a job is something that almost everybody will have to face at some point in their professional career. Once you have made the decision to leave a company you need to think carefully about how you are going to formally resign. Today’s business world is extremely small so even if your time with a particular employer hasn’t been completely positive it’s imperative to take a professional approach to resigning. The way you resign from a job can have a lasting impact on your future career so it’s important to do your research and understand how to quit your job without damaging your professional reputation.

Resignation Process:

Notify your direct manager in person:

While you will eventually have to go through the Human Recourse team with a formal resignation letter it is vitally important that you first notify your boss in person. Although you will most probably be feeling anxious and uncomfortable about delivering the news of your resignation, a face to face discussion is the most professional way to deliver your message whilst showing your boss the respect of a face to face meeting. It is feasible that this same person could be your line manager or colleague in the future.

Schedule a convenient time to have a meeting with your manager. During this meeting make sure at all times to keep the conversation courteous, positive, professional and constructive. Be succinct and clear with your message. Briefly explain your reasons for leaving and for seeking new opportunities. In some instances, your employer may well expect your resignation and in other cases it may take them totally by shock. Be calm and ensure that you leave on good terms, particularly with a view to obtaining positive references in the future. Taking the time to thank your manager for their support and guidance as well as the support of the company will also help you leave on good terms.

Be prepared to leave immediately as some employers may decide not to make you work through your notice period and place you on gardening leave.

Formally submit a resignation letter:

Follow up your meeting with your manager by submitting a short, polite and professional resignation letter highlighting your intention to leave. Your resignation letter needs to be simple, straightforward and to the point. In your resignation letter refer to the date and time of your meeting you have recently had with your manager, the designation of the role you are resigning from and your intended last day of work.

Although not essential you may want to include a sentence or two restating your reasons for leaving. If relevant you can highlight the things you learned during your tenure and how much you enjoyed working there.

End the resignation letter on a positive note- Either thank them for the opportunities you received during your employment or simply share your best wishes for the company’s future.

Stay committed until the end.

After your resignation is made formal and the end on your tenure is in sight it can be tempting to coast along until your last working day however it will pay to resist the urge and remain as dedicated and hardworking as you were the first day you joined. The quality of work you undertake during your notice period will shape the final impressions that your ex-employer will have of you and in a business world that is increasing connected it could affect your professional reputation as well as strongly influencing the kind of reference you receive in the future.

Try to complete all existing projects within your notice period. If you are unable to complete projects within this time frame then make sure to provide a fully comprehensive handover to the person or team that will be handing your role and responsibilities.

If your replacement is hired before your departure, you can offer to do the training with them face to face.

Farewell and Goodbye.

Make sure you take the time out for the professional and personal relationships you have developed during your employment. Compose a positive email thanking key members of the organization and be sure to include the best way for people to stay in contact with you.

It is important to not burn any bridges when you resign from an employer and risk destroying your professional reputation. From your resignation meeting right through to your final working day make sure that you keep the process professional and upbeat. 

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