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Job Description

Y.K. Almoayyed & sons

Board Secretary

Job Reference STB/CO/06/18
Employer Y.K. Almoayyed & sons
Location Manama
Job Sector
Salary (BD) 0-0
Experience 3-4 yers
Qualification Essential: • Graduate in law with prior experience in a legal firm or legal role in a company. • Proficiency in English and Arabic • Knowledge of local laws, corporate governance and compliance •Experienced with minute taking and management of the office
Date Posted Wednesday, May 16, 2018


Key Responsibilities:
• Provide service to all members of the board in connection to their roles as directors.
• Support the chairman in all aspects of his/her job - Compilation and management of company files (articles of incorporation, regulations, share register, minutes, monthly reports and annual report, etc.)
• Creation and timely distribution of agenda for Board meetings) and Association membership meetings (e.g. annual general meeting) Compilation and periodic update of a meetings folder for board meetings, containing all the necessary documents enabling members of the board to effectively carry out their duties
• Assist with the preparation and amendment of organizational regulations, allocation of authority document, corporate governance and risk management guidelines
• Preparation of invitations to board meetings and the AGM, in consultation with the chairman of the board
• Timely delivery of the necessary documents for board meetings and the AGM - Reservation and organization of premises, technical facilities for board meetings, the AGM and other meetings in consultation with the chairman
• Taking minutes at board meetings, the AGM and other meetings on the request of the chairman (such as committee meetings, strategy meetings, etc.) and delivery of final minutes to all individuals on the distribution list
• Creation and maintenance of an up-to-date board planning calendar outlining matters to be on the board’s agenda.
• Application for registration of changes and deletions in the commercial register
• Assist in the design and content of the annual report, particularly in the areas on corporate governance and compliance
• Informing members of the board on any changes in legislation or law, as necessary and helpful for the board’s ability to exercise their duties
• Assist in the set up and support of legal management (drafting of contacts, review of contracts, terms and conditions) to the extent required by the board of directors
• Verification of selection, involvement and operation of external lawyers
• Legal advice and support in areas of corporate law, employment law, contract law and intellectual property, to the extent required by the board of directors
• Handle additional requests from the board as needed and to commit additional time to legal tasks.
• Maintenance of a full contact list of board members including board member appointment dates, term of appointments.